Memorial Hall Committee Minutes 20/9/16
Meeting held at 6.30PM in the Memorial Hall
Present: Betty Wassell, Dell Henderson, Norma Curd, Cheryl and Russell Schwerin, Tom Bradley. Sue Wilson. Glen Stranquist.
Apologies: Margaret Atkinson, Sandra Hayward
Previous Minutes: Betty Wassell moved that the minutes are a true record. Seconded by Norma Curd. Carried
Department of Fair Trading. It was noted that all committee business is now in place.
Discussion re the application for Grant Funding to upgrade the Bar area floor requires a written quote is before an application can be forwarded.
Wayne Osbourne to arrange a meeting to discuss paint colors for the painting of the kitchen. Tom is to contact Wayne, to find out what is causing the delay.
Correspondence: Inward. Outward
Moved by Cheryl Schwerin seconded by Norma Curd that the inward correspondence be received and outward adopted. Carried
The Bank Statement to the 21/10/2016 showed a credit balance of $4790.63
The payment of $914-38 to Risk Services Australia, and the office of Fair Trading had two cheques to the value of $74-10 also ratified Moved by Glen Stranquist seconded by Betty Wassell. Carried
Following the return of the Hall Booking books by Arthur from the Jandowae Grocery Store, and as a tempery measure Tom and Norm had taken over the Booking Role from 34 Market Street Jandowae and telephone number 0746685486 and 0476262345, and should they be away for a few days the Hall Keys would be available from the committee member, Sue Wilson at the post office.
Discussion then took place on the future booking decisions regarding Hall Booking arrangements. It was eventually moved by Dell Henderson with Sue Wilson seconding a motion to clarify "That the Keys and Bookings will remain with Tom and Norma and on any occasion that they are absent the key will be left with Sue Wllsen at the post office, and all keys that are requested will require a signature in a record book. Carried
The new Booking Arrangements will be advertised as required.
Norma Curd moved a motion that the Hall Committee writes a thank you letter to Arthur to show the committees' gratitude for his past efforts in managing the Hall Bookings. Seconded by Betty Wassell. Carried
General discussion regarding the date for the next AGM, And it was decided by a motion moved that we continue meeting in the same mode until the financial year end and then set the new AGM date at that time, moved by Cheryl Scherwin seconded by Glen Strandquist. Carried
Tom Bradley mentioned that some minor maintenance was needed on the round tables. Russel Schwerin offered to check the tables and also repair the water leak in the disability toilet. It was also suggested that the Hall Committee write to Mr. Norm Woollett who is the President of the Jandowae RSL mentioning that the surrounds of the Flag Pole has been brought our attention that it could be a safety issue and requires attention. Maybe another improved edging and more attractive project would help enhance the Hall frontage, and consideration of both committees being involved would make a lot of sense. A motion to that effect was moved by Betty Was sell and the seconder was Glen Strandquist. Carried
It was also agreed that Russell should follow up on a person looking to buy the Bain Marie and ask them to make an offer for it.
Dell Henderson and Cheryl Schwerin both spoke on the possibility of the committee organizing an Old Time Dance in the Memorial Hall to not only assist with funds but may bring back an interest in using the facility on a more regular basis. Further discussion will take place early in the New Year.
Meeting Closed: 7.40pm
Notes taken by Dell Hendersen, as Acting Secretary.